Fixing Multiple or Missing Barcodes in SAP Business One

1. Identifying Items with Barcode Issues

To determine which items have multiple or missing barcodes:

1. Open the following file on SSMS:
   \Richardson Sports\IT Internal - Documents\SAP\Queries\Barcode Lookup

2. Run the Barcode Lookup query (With last condition OITM.QryGroup34 = "Y").
   1. 
3. Review the item codes to check for missing or duplicate barcodes.
4. The last AND condition in the query can be used to filter for only currently stocked items.
   • These need to be addressed immediately.

2. Fixing Barcode Issues in SAP Business One

Once you have identified an item number that needs fixing:

1. Open SAP Business One.
2. Navigate to Inventory → Item Master Data.
3. Open B1 Validation (Ensure you are an authorized user with OK/Update permissions).
4. Modify Barcode Settings:
   • Right-click the Barcode text box.
   • Select B1 Usability Package → Edit B1 Validation Configurations.
   • 
5. Search for the specific Item Number.
   1. 
6. Open the Bar Codes window (using the button on the right).
7. Delete all existing barcode rows:
   • Right-click all rows and select Delete Row.
8. Click Update → OK on barcodes window NOT ITEM MASTER WINDOW.
   1. 

3. Finalizing the Fix in B1 Validations

1. Go to the B1 Validations tab (opened earlier).
   1. 
2. Activate the OK/Update tool.
3. Click Update.
4. DO NOT UPDATE TWICE – Doing so will create duplicate barcodes.
5. Deactivate the OK/Update tool in the B1 Validations tab.
6. Perform a final update in the Item Master Data tab.
7. Search for the next Item Number that requires fixing and repeat the process.

Final Notes

• Always ensure that only one barcode exists per item to prevent future processing issues.
• If you mistakenly update twice, repeat the process to remove duplicates.
• Items that are currently stocked should be prioritized.

By following these steps, you can eliminate barcode errors in SAP Business One, ensuring data accuracy and inventory integrity.